Here it is. If you want it as a file, I have included it in the files area.
PMO and Project Management Dictionary
Abstract resource - imaginary resource introduced so its availability and activity requirement gives an extra means of control. (For example, two jobs not being worked upon simultaneously in order to obviate an accident hazard)
Acceptance - the formal process of accepting delivery of a product or a deliverable.
Acceptance criteria - performance requirements and essential conditions that have to be achieved before project deliverables are accepted.
Acceptance test - formal, pre-defined test conducted to determine the compliance of the deliverable item(s) with the acceptance criteria.
Accountability Matrix - See responsibility assignment matrix.
Accrued costs - earmarked for the project and for which payment is due, but has not been made.
Acquisition strategy - determining the most appropriate means of procuring the component parts or services of a project
Action Item – Something agreed to be done by a person as a result of a discussion at a meeting and usually recorded in the minutes or log of the meeting.
Active – Project status describing an approved initiative or project with applied resource and management activities.
Activity - task, job, operation or process consuming time and possibly other resources. (The smallest self-contained unit of work used to define the logic of a project. In general, activities share the following characteristics: a definite duration, logic relationships to other activities in a project, use resources such as people, materials or facilities, and have an associated cost. They should be defined in terms of start and end dates and the person or organization responsible for their completion.)
Activity Definition - Identifying the specific activities to be performed in order to produce the various project deliverables.
Activity Description (AD) - A short phrase or label used in a project network diagram. The activity description normally describes the scope of work of the activity.
Activity duration - specifies the length of time (hours, days, weeks, months) that it takes to complete an activity.
Activity Duration Estimating - Estimating the number of work periods which will be needed to complete individual activities
Activity file - a file containing all data related to the definition of activities on a particular project.
Activities ID - a unique code identifying each activity in a project.
Activity-on-arrow network arrow diagram, network in which the arrows symbolize the activities.
Activity on node network precedence diagram, a network in which the nodes symbolize the activities.
Activity status the state of completion of an activity. A planned activity has not yet started. A started activity is in progress. A finished activity is complete.
Actual Cost (AC) – Incurred costs charged to the project budget for which payment has been made or accrued for payment. See Earned Value Analysis.
Actual Cost of Work Performed (ACWP)(Spent Costs) – Total costs incurred (direct and indirect) in accomplishing work during a given time period. See also earned value analysis.
Actual dates actual dates are entered as the project progresses. These are the dates that activities really started and finished as opposed to planned or projected dates.
Actual direct costs those costs specifically identified with a contract or project. See also direct costs.
Actual Finish Date (AF). The point in time that work actually ended on an activity. (Note: in some application areas, the activity is considered "finished" when work is "substantially complete.")
Actual Start Date (AS). The point in time that work actually started on an activity.
ACWP Actual Cost of Work Performed
AD Activity Description
AD Active Directory
Adjourning the last stage of team building where the team disbands
ADM Arrow Diagramming Method
Administrative Closure. Generating, gathering, and disseminating information to formalize project completion.
Advanced material release a document used by organizations to initiate the purchase of long lead-time or time-critical materials prior to the final release of a design.
AF Actual Finish date
AND relationship logical relationship between two or more activities that converge on or diverge from an event. Note: the AND relationship indicates that every one of the activities has to be undertaken.
AOA Activity-On-Arrow
AON Activity-On-Node
Approved – Project status describing Governance or Steering Committee approval prior to the start of project activities.
AS Actual Start date
Assumption – Factors, for planning purposes, considered to be true, real, or certain. Assumptions generally involve a degree of risk.
Accountability Matrix. See responsibility assignment matrix.
Activity. An element of work performed during the course of a project. An activity normally has an expected duration, an expected cost, and expected resource requirements. Activities are often subdivided into tasks.
Activity Definition. Identifying the specific activities that must be performed in order to produce the various project deliverables.
Activity Description (AD). A short phrase or label used in a project network diagram. The activity description normally describes the scope of work of the activity.
Activity Duration Estimating. Estimating the number of work periods which will be needed to complete individual activities.
Activity-On-Arrow (AOA). See arrow diagramming method.
Activity-On-Node (AON). See precedence diagramming method.
Actual Cost of Work Performed (ACWP). Total costs incurred (direct and indirect) in accomplishing work during a given time period. See also earned value.
Actual Finish Date (AF). The point in time that work actually ended on an activity. (Note: in some application areas, the activity is considered "finished" when work is "substantially complete.")
Actual Start Date (AS). The point in time that work actually started on an activity.
Administrative Closure. Generating, gathering, and disseminating information to formalize project completion.
APIs - Application Programming Interface
Application Area. A category of projects that have common elements not present in all projects. Application areas are usually defined in terms of either the product of the project (i.e., by similar technologies or industry sectors) or the type of customer (e.g., internal vs. external, government vs. commercial). Application areas often overlap.
Approval the term used when an individual accepts a deliverable as fit for purpose so that the project can continue.
Approval to proceed approval given to the project at initiation or prior to the beginning of the next stage.
Arrow The graphic presentation of an activity. See also arrow diagramming method. A connecting line between two nodes in a network.
Arrow Diagramming Method (ADM). A network diagramming technique in which activities are represented by arrows. The tail of the arrow represents the start and the head represents the finish of the activity (the length of the arrow does not represent the expected duration of the activity). Activities are connected at points called nodes (usually drawn as small circles) to illustrate the sequence in which the activities are expected to be performed. See also precedence diagramming method.
Arrow diagram See 'activity-on-arrow network'.
Arrow diagram method one of two conventions used to represent an activity in a project. Also known as activity-on-arrow.
AS Actual Start date
As late as possible (ALAP) an activity for which the early start date is set as late as possible without delaying the early dates of any successor.
As-of Date. See data date.
Associated revenue that part of a project cost that is of a revenue nature and therefore charged as incurred to the profit and loss account. Note: associated revenue differs from the capital element of the project in that the capital element is taken as an asset to the balance sheet and depreciated over future accounting periods.
As soon as possible (ASAP) an activity for which the early start date is set to be as soon as possible. This is the default activity type in most project management systems.
Assumptions - Assumptions are factors that, for planning purposes, are considered to be true, real, or certain. Assumptions generally involve a degree of risk.
Audit systematic retrospective examination of the whole, or part, of a project or function to measure conformance with predetermined standards. Note: audit is usually qualified, for example financial audit, quality audit, design audit, project audit, health and safety audit.
Authorization the decision that triggers the allocation of funding needed to carry on the project
Authorized un-priced work any scope change for which authorization to proceed has been given, but for which the estimated costs are not yet settled.
Authorized work the effort which has been defined, plus that work for which authorization has been given, but for which defined contract costs have not been agreed upon.
Automatic decision event decision event where the decision depends only on the outcome of the preceding activities and that can be programmed or made automatic.
Backward Pass. The calculation of late finish dates and late start dates for the uncompleted portions of all network activities. Determined by working backwards through the network logic from the project’s end date. The end date may be calculated in a forward pass or set by the customer or sponsor. See also network analysis.
Bar Chart. A graphic display of schedule-related information. In the typical bar chart, activities or other project elements are listed down the left side of the chart, dates are shown across the top, and activity durations are shown as date-placed horizontal bars. Also called a Gantt chart.
Baseline. The original plan (for a project, a work package, or an activity), plus or minus approved changes. Usually used with a modifier (e.g., cost baseline, schedule baseline, performance measurement baseline).
Baseline Finish Date. See scheduled finish date.
Baseline Start Date. See scheduled start date.
BAC Budget At Completion
Backward Pass. The calculation of late finish dates and late start dates for the uncompleted portions of all network activities. Determined by working backwards through the network logic from the project’s end date. The end date may be calculated in a forward pass or set by the customer or sponsor. See also network analysis.
Balanced matrix an organizational matrix where functions and projects have the same priority.
Bar Chart. A graphic display of schedule-related information. In the typical bar chart, activities or other project elements are listed down the left side of the chart, dates are shown across the top, and activity durations are shown as date-placed horizontal bars. Also called a Gantt chart.
Baseline. The original plan (for a project, a work package, or an activity), plus or minus approved changes. Usually used with a modifier (e.g., cost baseline, schedule baseline, performance measurement baseline).
Baseline cost the amount of money an activity was intended to cost when the schedule was baselined.
Baseline dates original planned start and finish dates for an activity. Used to compare with current planned dates to determine any delays. Also used to calculate budgeted cost of work scheduled for earned-valued analysis.
Baseline Finish Date. See scheduled finish date.
Baseline review a customer review conducted to determine that a contractor is continuing to use the previously accepted performance system and is properly implementing a baseline on the contract or option under review.
Baseline schedule the baseline schedule is a fixed project schedule. It is the standard by which project performance is measured. The current schedule is copied into the baseline schedule which remains frozen until it is reset. Resetting the baseline is done when the scope of the project has been changed significantly, for example after a negotiated change. At that point, the original or current baseline becomes invalid and should not be compared with the current schedule.
Baseline Start Date. See scheduled start date.
BCWP Budgeted Cost of Work Performed
BCWS Budgeted Cost of Work Scheduled
Benefits the enhanced efficiency, economy and effectiveness of future business or other operations to be delivered by a project or program.
Benefits framework an outline of the expected benefits of the project or program, the business operations affected and current and target performance measures.
Benefits management combined with project or program management, Benefits Management is the process for planning, managing, delivering and measuring the project or program benefits.
Benefits management plan specifies who is responsible for achieving the benefits set out in the benefit profiles and how achievement of the benefits is to be measured, managed and monitored.
Bid a tender, quotation or any offer to enter into a contract
Bid analysis an analysis of bids or tenders.
Bottom up cost estimating this is the method of making estimates for every activity in the work breakdown structure and summarizing them to provide a total project cost estimate.
Brainstorming the unstructured generation of ideas by a group of people.
Breakdown structure a hierarchical structure by which project elements are broken down, or decomposed. See also product breakdown structure (PBS), organizational breakdown structure (OBS) and work breakdown structure (WBS).
Budget quantification of resources needed to achieve a task by a set time, within which the task owners are required to work. Note: a budget consists of a financial and/or quantitative statement, prepared and approved prior to a defined period, for the purpose of attaining a given objective for that period. (The planned cost for an activity or project.)
Budget at completion (BAC) The sum total of the time-phased budgets. The estimated total cost of the project when done.
Budget cost the cost anticipated at the start of a project.
Budget Estimate. See estimate.
Budgetary control system of creating budgets, monitoring progress and taking appropriate action to achieve budgeted performance.
Note: a budget should provide the information necessary to enable approval, authorization and policy-making bodies to assess a project proposal and reach a rational decision.
Budgeted Cost of Work Performed (BCWP) – The sum of the budget for work completed plus apportioned work in progress to be completed during a relevant time period. BCWP can also be calculated by taking the percentage of work completed times the baseline cost of the activity (% Complete x Planned Cost for each activity).
Budgeted Cost of Work Scheduled (BCWS) – The sum of the budgets for work scheduled to be accomplished during a relevant time period. See also earned value analysis. The planned cost of work that should have been achieved according to the project baseline dates. Elapsed costs / baseline cost to date.
Budget element budget elements are the same as resources - the people, materials, or other entities needed to do the work budget elements can be validated against a resource breakdown structure (RBS). They are typically assigned to a work package, but can also be defined at the cost account level.
Budget estimate an approximate estimate prepared in the early stages of a project to establish financial viability or secure resources.
Budgeting time phased financial requirements.
Budget unit the budget unit is the base unit for the calculation. For example, the engineer budget element might have a budget unit of hours. Since budget units are user defined, they can be any appropriate unit of measure. For example, a budget unit might be hours, pounds sterling, linear meters, or tons.
Burden overhead expenses distributed over appropriate direct labor and/or material base.
Business case information necessary to enable approval, authorization and policy making bodies to assess a project proposal and reach a reasoned decision
Calendar Unit. The smallest unit of time used in scheduling the project. Calendar units are generally in hours, days, or weeks, but can also be in shifts or even in minutes. Used primarily in relation to project management software.
Calendars a project calendar lists time intervals in which activities or resources can or cannot be scheduled. A project usually has one default calendar for the normal workweek (for example Monday to Friday), but may have other calendars as well. Each calendar can be customized with its own holidays and extra work days. Resources and activities can be attached to any of the calendars that are defined.
Cancelled – Project status given to a cancelled project.
Capital cost the carrying cost in a balance sheet of acquiring an asset and bringing it to the condition where it is capable of performing its intended function over a future series of periods.
Note: see also 'revenue cost'.
Capital employed amount of investment in an organization or project, normally the sum of fixed and current assets, less current liabilities at a particular date.
Cascade chart bar chart on which the vertical order of activities is such that each activity is dependent only on activities higher in the list.
Cash flow cash receipts and payments in a specified period.
Cash flow, net difference between cash received and payments made during a specific period.
CCB Change Control Board
Champion an end user representative often seconded into a project team. Someone who acts as an advocate for a proposal or project.
Change control process that ensures potential changes to the deliverables of a project or the sequence of work in a project, are recorded, evaluated, authorized, and managed.
Change Control Board (CCB) A formally constituted group of stakeholders responsible for approving or rejecting changes to the project baselines.
Change in Scope See scope change.
Change log a record of all project changes, proposed, authorized, or rejected.
Change management the formal process where changes to the project are introduced and approved.
Change Request – A request submitted to obtain formal approval for project changes (see Project Change Control). Change requests may arise through changes in the business or because of issues in the project. Change requests should be documented, logged, analyzed, and approved before a change to the project can be made.
Chart of Accounts. Any numbering system used to monitor project costs by category (e.g., labor, supplies, materials). The project chart of accounts is usually based upon the corporate chart of accounts of the primary performing organization. See also code of accounts.
Charter. See project charter.
Child activity subordinate task belonging to a 'parent' task existing at a higher level in the work breakdown structure.
Client or Customer - the party to a contract who commissions the work and pays for it on completion. The client or customer also functions as a representative for the users and is a project stakeholder.
Close out the completion of work on a project.
Closure the formal end point of a project, either because it has been completed or because it has been terminated early.
CMM - Capability Maturity Model
Code of Accounts. Any numbering system used to uniquely identify each element of the work breakdown structure. See also chart of accounts.
Commissioning advancement of an installation from the stage of static completion to full working order and achievement of the specified operational requirements.
Commitment A binding financial obligation, typically in the form of a purchase order or contract.
Committed costs - costs legally committed even if delivery has not taken place with invoices neither raised nor paid.
Communication - the transmission of information so that the recipient understands clearly what the sender intends.
Communications planning - determining project stakeholders’ communication and information needs.
Completed – Project status describing work that has moved through the full project lifecycle and has been accepted as complete by the customer or client.
Completion date the date calculated by which the project could finish following careful estimating.
Compound risk a risk made up of a number of inter-related risks.
Conception phase the phase that triggers and captures new ideas or opportunities and identifies potential candidates for further development in the feasibility phase
Concurrent Engineering. An approach to project staffing that, in its most general form, calls for implementers to be involved in the design phase. Sometimes confused with fast tracking.
Configuration functional and physical characteristics of a product as defined in technical documents and achieved in the product. Note: in a project this should contain all items that can be identified as being relevant to the project and that should only be modified after authorization by the relevant manager (This includes documentation).
Configurations audit a check to ensure that all deliverable items on a project conform with one another and to the current specification. It ensures that relevant quality assurance procedures have been implemented and that there is consistency throughout project documentation.
Configurations control a system through which changes may be made to configuration items.
Configuration identification identifies uniquely all items within the configuration.
Configuration item a part of configuration that has a set function and is designated for configuration management. It identifies uniquely all items within the configuration.
Configuration management technical and administrative activities concerned with the creation, maintenance and controlled change of configuration throughout the life of the product.
Configuration status accounting records and reports the current status and history of all changes to the configuration. Provides a complete record of what happened to the configuration to date
Conflict management the ability to manage conflict creatively and effectively.
Constraint – Applicable restriction affecting the performance of the project. Any factor affecting when an activity can be scheduled.
Consumable resource a type of resource that only remains available until consumed (for example, a material).
Contingencies. See reserve and contingency planning.
Contingency a contingency is the planned allotment of time and cost or other resources for unforeseeable elements with a project.
Contingency Allowance. See reserve.
Contingency plan - Alternative course(s) of action devised to cope with project risks. Note: See risk plan.
Contingency planning the development of a management plan using alternative strategies to minimize or negate the adverse effects of a risk, should it occur.
Contingency Reserve. A separately planned quantity used to allow for future situations which may be planned for only in part (sometimes called "known unknowns"). For example, rework is certain, the amount of rework is not. Contingency reserves may involve cost, schedule, or both. Contingency reserves are intended to reduce the impact of missing cost or schedule objectives. Contingency reserves are normally included in the project’s cost and schedule baselines.
Contract. A contract is a mutually binding agreement which obligates the seller to provide the specified product and obligates the buyer to pay for it. Contracts generally fall into one of three broad categories:
· Fixed price or lump sum contracts—this category of contract involves a fixed total price for a well-defined product. Fixed price contracts may also include incentives for meeting or exceeding selected project objectives such as schedule targets.
· Cost reimbursable contracts—this category of contract involves payment (reimbursement) to the contractor for its actual costs. Costs are usually classified as direct costs (costs incurred directly by the project, such as wages for members of the project team) and indirect costs (costs allocated to the project by the performing organization as a cost of doing business, such as salaries for corporate executives). Indirect costs are usually calculated as a percentage of direct costs. Cost reimbursable contracts often include incentives for meeting or exceeding selected project objectives such as schedule targets or total cost.
· Unit price contracts—the contractor is paid a preset amount per unit of service (e.g., $70 per hour for professional services or $1.08 per cubic yard of earth removed) and the total value of the contract is a function of the quantities needed to complete the work.
Contract Administration. Managing the relationship with the seller.
Contract budget base the negotiated contract cost value plus the estimated value of authorized but unpriced work.
Contract Close-out. Completion and settlement of the contract, including resolution of all outstanding items.
Contractor a person, company, or firm who holds a contract for carrying out the works and/or the supply of goods or services in connection with the project
Contract target cost the negotiated costs for the original defined contract and all contractual changes that have been agreed and approved, but excluding the estimated cost of any authorized, unpriced changes. The contract target cost equals the value of the budget at completion plus management or contingency reserve.
Contract target price the negotiated estimated costs plus profit or fee.
Control. The process of comparing actual performance with planned performance, analyzing variances, evaluating possible alternatives, and taking appropriate corrective action as needed.
Control Charts. Control charts are a graphic display of the results, over time and against established control limits, of a process. They are used to determine if the process is "in control" or in need of adjustment.
Coordination the act of ensuring that work carried out by different organizations and in different places fits together effectively. It involves technical matters, time, content, and cost in order to achieve the project objectives effectively.
Coordinated matrix an organizational structure where the project leader reports to the functional manager and doesn’t have authority over team members from other departments.
Corrective Action. Changes made to bring expected future performance of the project into line with the plan.
Cost account defines what work is to be performed who will perform it and who is to pay for it. Cost accounts are the focal point for the integration of scope, cost, and schedule. Another term for cost account is control account.
Cost account manager a member of a functional organization responsible for cost account performance, and for the management of resources to accomplish such tasks.
Cost benefit analysis an analysis of the relationship between the costs of undertaking a task or project, initial and recurrent, and the benefits likely to arise from the changed situation, initially and recurrently.
Note: the hard, tangible, readily measurable benefits may sometimes be accompanied by soft benefits which may be real but difficult to isolate, measure and value. (Allows comparison of the returns from alternative forms of investment.)
Cost breakdown structure hierarchical breakdown of a project into cost elements.
Cost budgeting allocating cost estimates to individual project components.
Cost center location, person, activity or project in respect of which costs may be ascertained and related to cost units.
Cost code unique identity for a specified element of work. (Code assigned to activities that allow costs to be consolidated according to the elements of a code structure.)
Cost Control. Controlling changes to the project budget.
Cost control point the point within a program at which costs are entered and controlled. Frequently, the cost control point for a project is either the cost account or the work package.
Cost control system any system of keeping costs within the bounds of budgets or standards based upon work actually performed.
Cost curve a graph plotted against a horizontal time scale and cumulative cost vertical scale.
Cost element
a unit of costs to perform a task or to acquire an item. The cost estimated may be a single value or a range of values.
Cost Estimating. Estimating the cost of the resources needed to complete project activities.
Cost incurred costs identified through the use of the accrued method of accounting or costs actually paid. Costs include direct labor, direct materials, and all allowable indirect costs.
Cost management the effective financial control of the project through evaluating, estimating, budgeting, monitoring, analyzing, forecasting and reporting the cost information.
Cost of Quality. The costs incurred to ensure quality. The cost of quality includes quality planning, quality control, quality assurance, and rework.
Cost overrun the amount by which a contractor exceeds or expects to exceed the estimated costs, and/or the final limitations (the ceiling) of a contract.
Cost Performance Index (CPI). The ratio of budgeted costs to actual costs (BCWP/ACWP). CPI is often used to predict the magnitude of a possible cost overrun using the following formula: original cost estimate/CPI = projected cost at completion. See also earned value. The cost efficiency ratio of earned value to actual costs. CPI is often used to predict the magnitude of a possible cost overrun. See also earned value.
Cost performance report a regular cost report to reflect cost and schedule status information for management.
Cost plan A budget which shows the amounts and expected dates of incurring costs on the project or on a contract.
Cost Plus Fixed Fee (CPFF) Contract. A type of contract where the buyer reimburses the seller for the seller’s allowable costs (allowable costs are defined by the contract) plus a fixed amount of profit (fee).
Cost Plus Incentive Fee (CPIF) Contract. A type of contract where the buyer reimburses the seller for the seller’s allowable costs (allowable costs are defined by the contract), and the seller earns its profit if it meets defined performance criteria.
Cost reimbursement type contracts a category of contracts based on payments to a contractor for allowable estimated costs, normally requiring only a 'best efforts' performance standard from the contractor. Risk for all growth over the estimated value rests with the project owner.
Cost-time resource sheet (CTR) a document that describes each major element in the work breakdown structure, including a statement of work (SOW) describing the work content, resources required, the time frame of the work element and a cost estimate.
Cost Variance (CV). (1) Any difference between the estimated cost of an activity and the actual cost of that activity. (2) In earned value, BCWP less ACWP.
CPFF Cost Plus Fixed Fee
CPIF Cost Plus Incentive Fee
CPI Cost Performance Index
CPM Critical Path Method
Crashing. A specific type of project schedule compression technique performed by taking action to decrease the total project schedule duration after analyzing a number of alternatives to determine how to get the maximum schedule duration compression for the least cost. Typical approaches for crashing a schedule include reducing schedule activity durations and increasing the assignment of resources on schedule activities.
Credited resource created by an activity or event and can then be used by the project.
Critical Activity. Any activity on a critical path with zero or negative float. Most commonly determined by using the critical path method. Although some activities are "critical" in the dictionary sense without being on the critical path, this meaning is seldom used in the project context.
Criticality index used in risk analysis, the criticality index represents the percentage of simulation trails that resulted in the activity being placed on the critical path.
Critical Path - In a project network diagram, the series of activities which determines the earliest completion of the project. The critical path will generally change from time to time as activities are completed ahead of or behind schedule. Although normally calculated for the entire project, the critical path can also be determined for a milestone or subproject. The critical path is usually defined as those activities with float less than or equal to a specified value, often zero. See critical path method.
Critical path analysis - procedure for calculating the critical path and floats in a network.
Critical Path Method (CPM). A network analysis technique used to predict project duration by analyzing which sequence of activities (which path) has the least amount of scheduling flexibility (the least amount of float). Early dates are calculated by means of a forward pass using a specified start date. Late dates are calculated by means of a backward pass starting from a specified completion date (usually the forward pass’s calculated project early finish date).
Critical performance indicator a critical factor against which aspects of project performance may be assessed
Critical success factor a factor considered to be most conducive to the achievement of a successful project
Current Finish Date. The current estimate of the point in time when an activity will be completed.
Current Start Date. The current estimate of the point in time when an activity will begin.
Customer any person who defines needs or wants, justifies or pays for part or the entire project, or evaluates or uses the results. Could be the project promoter, client, owner or employer
Cut-off date the ending date of a reporting period.
CV Cost Variance
Dangle an activity or network which has either no predecessors or no successors. If neither, it is referred to as an isolated activity.
Data Date (DD). The point in time that separates actual (historical) data from future (scheduled) data. Also called as-of date.
DD Data Date
Decision – The removal of uncertainty with respect to a course of action.
Decision event state in the progress of a project when a decision is required before the start of any succeeding activity. Note: the decision determines which of a number of alternative paths is to be followed.
Definitive Estimate. See estimate.
Delaying resource in resource scheduling, inadequate availability of one or more resources may require that the completion of an activity be delayed beyond the date on which it could otherwise be completed. The delaying resource is the first resource on an activity that causes the activity to be delayed.
Delegation the practice of effectively getting others to perform work which one chooses not to do oneself. The process by which authority and responsibility is distributed from project manager to subordinates.
Deliberate decision event decision event where the decision is made as a result of the outcomes of the preceding activities and possibly other information. A deliberate decision event cannot be made automatically
Deliverables end products of a project or the measurable results of intermediate activities within the project organization. Note: deliverables may be in the form of hardware, software, services, processes, documents, or any combination thereof.
Delphi technique a process where a consensus view is reached by consultation with experts. Often used as an estimating technique.
Denied – Project status describing proposed project work that will not be considered.
Dependency - precedence relationship. Restriction that one activity has to precede, either in part or in total, another activity. (Dependencies are relationships between products or tasks. For example, one product may be made up of several other ‘dependent’ products or a task may not begin until a ‘dependent’ task is complete.) See logical relationship
Dependency arrow A link arrow used in an activity on a node network to represent the interrelationships of activities in a project.
Design authority the person or organization with overall design responsibility for the products of the project
Design and development phase The time period in which facility and production processes are developed and designed.
Deterministic network contains paths, all of which have to be followed and whose durations are fixed. Note: deterministic network is a term used to distinguish traditional networking from probabilistic networking.
Direct costs are specifically attributable to an activity or group of activities without apportionment. (Direct costs are best contrasted with indirect costs that cannot be identified to a specific project.)
Discounted cash flow (DCF) concept of relating future cash inflows and outflows over the life of a project or operation to a common base value thereby allowing more validity to comparison of projects with different durations and rates of cash flow.
Discrete milestone a milestone that has a definite scheduled occurrence in time.
Logical link that may require time but no other resource.
Dummy activity in activity on arrow network an activity representing no actual work to be done but required for reasons of logic or nomenclature. Note: there are three uses for a dummy activity in 'activity-on-arrow network': logic, time delay, and Uniqueness.
DU Duration
Dummy Activity. An activity of zero duration used to show a logical relationship in the arrow diagramming method. Dummy activities are used when logical relationships cannot be completely or correctly described with regular activity arrows. Dummies are shown graphically as a dashed line headed by an arrow.
Duration (DU). The number of work periods (not including holidays or other non-working periods) required to complete an activity or other project element. Usually expressed as workdays or workweeks. Sometimes incorrectly equated with elapsed time. See also effort.
Duration Compression. Shortening the project schedule without reducing the project scope. Duration compression is not always possible and often requires an increase in project cost.
EAC Estimate At Completion
Earliest feasible date The earliest date on which the activity could be scheduled to start based on the scheduled dates of all its predecessors, but in the absence of any resource constraints on the activity itself. This date is calculated by resource scheduling.
Early dates calculated in the forward pass of time analysis, early dates are the earliest dates on which an activity can start and finish.
Early Finish Date (EF). In the critical path method, the earliest possible point in time on which the uncompleted portions of an activity (or the project) can finish based on the network logic and any schedule constraints. Early finish dates can change as the project progresses and changes are made to the project plan.
Early Start Date (ES). In the critical path method, the earliest possible point in time on which the uncompleted portions of an activity (or the project) can start, based on the network logic and any schedule constraints. Early start dates can change as the project progresses and changes are made to the project plan.
Earned hours the time in standard hours credited as a result of the completion of a given task or a group of tasks.
Earned Value (EV) – A measure of the value of completed work. Earned value uses original estimates and progress-to-date to show whether the actual costs incurred are on budget and whether the tasks are ahead or behind the baseline schedule.
Earned value analysis - analysis of project progress where the actual money, hours (or other measure) budgeted and spent is compared to the value of the work achieved.
Earned value cost control the quantification of the overall progress of a project in financial terms so as to provide a realistic yardstick against which to compare the actual cost to date.
EF Early Finish date
Effort the number of labor units necessary to complete the work. Effort is usually expressed in staff-hours, staff-days or staff-weeks and should not be confused with duration.
Effort-driven activity an activity whose duration is governed by resource usage and availability. The resource requiring the greatest time to complete the specified amount of work on the activity will determine its duration.
Effort remaining the estimate of effort remaining to complete an activity.
Elapsed time elapsed time is the total number of calendar days (excluding non-work days such as weekends or holidays) that is needed to complete an activity. It gives a realistic view of how long an activity is scheduled to take for completion.
End activity an activity with no logical successors.
End event (of a project) event with proceeding, but no succeeding activities. Note: there may be more than one end event.
Environmental factoring use of data relating to an external factor (such as the weather) to modify or bias the value of parameters concerned.
Equivalent activity activity that is equivalent, in the probabilistic sense, to any combination of series and parallel activities.
ES Early Start date
Estimate. An assessment of the likely quantitative result. Usually applied to project costs and durations and should always include some indication of accuracy (e.g., ± x percent). Usually used with a modifier (e.g., preliminary, conceptual, feasibility). Some application areas have specific modifiers that imply particular accuracy ranges (e.g., order-of-magnitude estimate, budget estimate, and definitive estimate in engineering and construction projects).
Estimate at completion (EAC) a value expressed in either money and/or hours, to represent the projected final costs of work when completed. The EAC is calculated as ETC + ACWP.
Estimate to complete (ETC) the value expressed in either money or hours developed to represent the cost of the work required to complete a task.
Estimating the act of combining the results of post project reviews, metrics, consultation and informed assessment to arrive at time and resource requirements for an activity.
ETC Estimate (or Estimated) To Complete (or Completion)
EV Earned Value
Event state in the progress of a project after the completion of all preceding activities, but before the start of any succeeding activity. (A defined point that is the beginning or end of an activity)
Event-on-Node. A network diagramming technique in which events are represented by boxes (or nodes) connected by arrows to show the sequence in which the events are to occur. Used in the original Program Evaluation and Review Technique.
Exception report focused report drawing attention to instances where planned and actual results are expected to be, or are already, significantly different. Note: an exception report is usually triggered when actual values are expected to cross a predetermined threshold that is set with reference to the project plan. The actual values may be trending better or worse than plan.
Exclusive OR relationship Logical relationship indicating that only one of the possible activities can be undertaken.
Execution phase the phase of a project in which work towards direct achievement of the project’s objectives and the production of the project’s deliverables occurs. Sometimes called the implementation phase
Expenditure a charge against available funds, evidenced by a voucher, claim, or other documents. Expenditures represent the actual payment of funds.
Exceptions occurrences causing deviation from a plan, such as issues, change requests and risks. Exceptions can also refer to items where the cost variance and schedule variance exceed predefined thresholds.
Expected Monetary Value. The product of an event’s probability of occurrence and the gain or loss that will result. For example, if there is a 50 percent probability that it will rain, and rain will result in a $100 loss, the expected monetary value of the rain event is $50 (.5 x $100).
External constraint a constraint from outside the project network.
Fast–tracking Reducing the duration of a project usually by overlapping phases or activities originally planned to be to done sequentially. (The process of reducing the number of sequential relationships and replacing them typically with parallel relationships, usually to achieve shorter overall durations but often with increased risk).
Fallback plan a plan for an alternative course of action that can be adopted to overcome the consequences of a risk, should it occur (including carrying out any advance activities that may be required to render the plan practical).
Feasibility phase the project phase that demonstrates that the client's requirement can be achieved, this phase identifies and evaluates the options to determine the one preferred solution.
Feasibility study analysis to determine if a course of action is possible within the terms of reference of the project.
Feasible schedule any schedule capable of implementation within the externally determined constraints of time and/or resource limits.
FF Free Float or Finish-to-Finish
FFP Firm Fixed Price
Final report post-implementation report. Normally a retrospective report that formally closes the project having handed over the project deliverables for operational use. Note: the report should draw attention to experiences that may be of benefit to future projects and may form part of the accountability of the project team
Finish date the actual or estimated time associated with an activity’s completion.
Finishing activity a finishing activity is the last activity that must be completed before a project can be considered finished. This activity is not a predecessor to any other activity-it has no successors.
Finish-to-Finish (FF). See logical relationship.
Finish-To-finish lag the finish-to-finish lag is the minimum amount of time that must pass between the finish of one activity and the finish of its successor(s).
Finish-to-Start (FS). See logical relationship.
Finish-to-start lag the finish-to-start lag is the minimum amount of time that must pass between the finish of one activity and the start of its successor(s). The default finish-to-start lag is zero.
Firm Fixed Price (FFP) Contract. A type of contract where the buyer pays the seller a set amount (as defined by the contract) regardless of the seller’s costs.
Fixed date a calendar date (associated with a plan) that cannot be moved or changed during the schedule.
Fixed-duration scheduling a scheduling method in which, regardless of the number of resources assigned to the task, the duration remains the same.
Fixed finish See imposed finish.
Fixed-price contracts a generic category of contracts based on the establishment of firm legal commitments to complete the required work. A performing contractor is legally obligated to finish the job, no matter how much it costs to complete. Risks of all cost growth rest on the performing contractor.
Fixed start See imposed start.
Fixed Price Incentive Fee (FPIF) Contract. A type of contract where the buyer pays the seller a set amount (as defined by the contract), and the seller can earn an additional amount if it meets defined performance criteria.
Float. The amount of time an activity may be delayed from its early start without delaying the project finish date. Float is a mathematical calculation and can change as the project progresses and changes are made to the project plan. Also called slack, total float, and path float. See also free float.
Forecast at completion scheduled cost for a task.
Forecast final cost See estimate at completion.
Forecast Final Cost. See estimate at completion.
Forward Pass. The calculation of the early start and early finish dates for the uncompleted portions of all network activities. See also network analysis and backward pass.
FPIF Fixed Price Incentive Fee
Fragnet. See subnet.
Free Float (FF). The amount of time an activity can be delayed without delaying the early start of any immediately following activities. See also float.
FS Finish-to-Start
Functional Manager - A manager responsible for activities in a specialized department or functional group (e.g., engineering, manufacturing, marketing).
Functional matrix an organization type where the project has a team leader in each functional department and the products are passed from one team to the next.
Functional organization management structure where specific functions of an organization are grouped into specialist departments providing dedicated services. Examples of functional organization are finance, marketing and design departments.
Functional specification a document specifying in some detail the functions that is required of a system and the constraints that will apply
Funding profile an estimate of funding requirements over time.
Gantt chart particular type of bar chart showing planned activity against time. Note: 'Gantt chart', although named for a particular type of bar chart, is in current usage as a name for bar charts in general.
(A Gantt chart is a time-phased graphic display of activity durations. Activities are listed with other tabular information on the left side with time intervals over the bars. Activity durations are shown in the form of horizontal bars.)
GERT Graphical Evaluation and Review Technique
Goal a one-sentence definition of specifically what will be accomplished, while incorporating an event signifying completion.
Grade. A category or rank used to distinguish items that have the same functional use (e.g., "hammer") but do not share the same requirements for quality (e.g., different hammers may need to withstand different amounts of force).
Graphical Evaluation and Review Technique (GERT). A network analysis technique that allows for conditional and probabilistic treatment of logical relationships (i.e., some activities may not be performed).
Hammock - An aggregate or summary activity (a group of related activities is shown as one and reported at a summary level). A hammock may or may not have an internal sequence. See also subproject and subnet.
Hammock activity - joining two specified points, that span two or more activities. (Note: its duration is initially unspecified and is only determined by the durations of the specified activities. Hammocks are usually used to collect time-dependent information, e.g. overheads. A group of activities, milestones, or other hammocks aggregated together for analysis or reporting purposes. Sometimes used to describe an activity such as management support that has no duration of its own but derives one from the time difference between the two points to which it is connected.)
Handover The formal process of transferring responsibility for and ownership of the products of a project to the operator or owner.
Hanger. An unintended break in a network path. Hangers are usually caused by missing activities or missing logical relationships.
hierarchical coding structure a coding system that can be represented as a multi-level tree structure in which every code except those at the top of the tree has a parent code.
Hierarchy of networks Range of networks at different levels of detail, from summary down to working levels, showing the relationships between those networks.
Histogram a graphic display of planned and or actual resource usage over a period of time. It is in the form of a vertical bar chart, the height of each bar representing the quantity of resource usage in a given time unit. Bars may be single, multiple, or show stacked resources.
Holiday an otherwise valid working day that has been designated as exempt from work.
Host organization - organization providing the administrative and logistical support for the project.
Hypercritical activities - activities on the critical path with negative float.
IFB Invitation For Bid
Impact the assessment of the adverse effects of an occurring risk.
Impact analysis assessing the merits of pursuing a particular course of action.
Implementation phase the project phase that develops the chosen solution into a completed deliverable.
(Note: realization is the internationally accepted and preferred term for implementation).
Imposed date point in time determined by circumstances outside the network.
Note: a symbol is inserted immediately above the event concerned on activity on arrow networks or adjacent and connected to the appropriate corner of the node on activity on node networks.
Imposed finish a finished date imposed on an activity by external constraints.
Imposed start a start date imposed on an activity by external constraints.
Inclusive OR relationship logical relationship indicating that at least one but not necessarily all of the activities have to be undertaken.
Incurred costs sum of actual and committed costs, whether invoiced/paid or not, at a specified time.
Indirect cost Costs associated with a project that cannot be directly attributed to an activity or group of activities. (Resources expended which are not directly identified to any specific contract, project, product or service, such as overheads and general administration).
Information Distribution. Making needed information available to project stakeholders in a timely manner.
In-house project a project commissioned and carried out entirely within a single organization
Initiation. Committing the organization to begin a project or phase.
In progress an activity that has been started, but not yet completed.
Integrated Cost/Schedule Reporting. See earned value.
Integrated logistics support disciplined approach to activities necessary to a) cause support considerations to be integrated into product design, b) develop support arrangements that are consistently related to design and to each other, and c) provide the necessary support at the beginning and during customer use at optimum cost.
Integration the process of bringing people, activities and other things together to perform effectively.
Internal rate of return (IRR) discount rate at which the net present value of a future cash flow is zero.
Note: IRR is a special case of the ‘discounted cash flow’ procedures.
Inverted matrix a project oriented organization structure that employs permanent specialists to support projects.
Invitation for Bid (IFB). Generally, this term is equivalent to request for proposal. However, in some application areas it may have a narrower or more specific meaning.
Issue – An immediate problem requiring resolution. If a risk (see Risk) does occur, it may turn into an issue or issues and be managed as an issue.
Key events major events, the achievement of which that are deemed to be critical to the execution of the project.
Key Event Schedule. See master schedule.
Key performance indicators measurable indicators used to report progress chosen to reflect the critical success factors of the project.
Labor rate variances difference between planned labor rates and actual labor rates.
Ladder device for representing a set of overlapping activities in a network diagram. Note: The start and finish of each succeeding activity are linked only to the start and finish of the preceding activity by lead and lag activities, which consume only time.
Lag - a) In a network diagram, the minimum necessary lapse of time between the finish of one activity and the finish of an overlapping activity or b) delay incurred between two specified activities. For example, in a finish-to-start dependency with a 10-day lag, the successor activity cannot start until 10 days after the predecessor has finished. See also lead.
Late dates calculated in the backward pass of time analysis, late dates are the latest dates by which an activity can be allowed to start or finish.
Latest event time Latest time by which an event has to occur within the logical and imposed constraints of the network, without affecting the total project duration.
Late event date calculated from backward pass, it is the latest date an event can occur.
Late Finish Date (LF). In the critical path method, the latest possible point in time that an activity may be completed without delaying a specified milestone (usually the project finish date).
Latest finish time the latest possible time by which an activity has to finish within the logical activity and imposed constraints of the network, without affecting the total project duration.
Late Start Date (LS). In the critical path method, the latest possible point in time that an activity may begin without delaying a specified milestone (usually the project finish date).
Latest start time latest possible time by which an activity has to start within the logical and imposed constraints of the network, without affecting the total project duration.
Lead - in a network diagram, the minimum necessary lapse of time between the start of one activity and the start of an overlapping activity. For example, in a finish-to-start dependency with a 10-day lead, the successor activity can start 10 days before the predecessor has finished. See also lag.
Lead contractor the contractor who has responsibility for overall project management and quality assurance
Leadership getting others to follow.
Letter of intent a letter indicating intent to sign a contract, usually so that work can commence prior to signing that contract.
Level of Effort (LOE). Support-type activity (e.g., vendor or customer liaison) that does not readily lend itself to measurement of discrete accomplishment. It is generally characterized by a uniform rate of activity over a specific period of time.
Leveling. See resource leveling.
LF Late Finish date
Life cycle a sequence of defined stages over the full duration of a project.
Life-cycle Costing - The concept of including acquisition, operating, and disposal costs when evaluating various alternatives.
Likelihood Assessment of the probability that a risk will occur.
Line Manager. (1) The manager of any group that actually makes a product or performs a service. (2) A functional manager.
Link. See logical relationship.
Linked bar chart a bar chart that shows the dependency links between activities
LOE Level Of Effort
Logic - See network logic.
Logic diagram - a diagram that displays the logical relationships between project activities. See project network diagram.
Logical Relationship. A dependency between two project activities, or between a project activity and a milestone. See also precedence relationship. The four possible types of logical relationships are:
· Finish-to-start—the "from" activity must finish before the "to" activity can start.
· Finish-to-finish—the "from" activity must finish before the "to" activity can finish.
· Start-to-start—the "from" activity must start before the "to" activity can start.
· Start-to-finish—the "from" activity must start before the "to" activity can finish.
Loop. A network path that passes the same node twice. Loops cannot be analyzed using traditional network analysis techniques and are treated as errors.
LS Late Start date
Management by project - a term used to describe normal management processes that are being project managed.
Management development - all aspects of staff planning, recruitment, development, training and assessment.
Management Reserve. A separately planned quantity used to allow for future situations which are impossible to predict (sometimes called "unknown unknowns"). Management reserves may involve cost or schedule. Management reserves are intended to reduce the risk of missing cost or schedule objectives. Use of management reserve requires a change to the project’s cost baseline.
Mandate – A document that defines the goals and constraints of a project and functions as a working agreement or contract between the client and the project manager.
Master network - network showing the complete project, from which more detailed networks are derived
Master Schedule. A summary-level schedule which identifies the major activities and key milestones. See also milestone schedule.
Material - property which may be incorporated into or attached to an end item to be delivered under a contract, or which may be consumed or expended in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies, fuels and lubricants, and small tools and supplies which may be consumed in normal use in the performance of a contract.
Mathematical Analysis. See network analysis.
Matrix Organization. Any organizational structure in which the project manager shares responsibility with the functional managers for assigning priorities and for directing the work of individuals assigned to the project.
Methodology – A documented process for management of projects containing the process, definitions, and roles and responsibilities. An organization may have multiple methodologies for various types of activities, initiatives, or projects.
Mid-stage assessment - an assessment in the middle of a project that can be held for several reasons: 1) At the request of the project board, 2) to authorize work on the next stage before current one is completed, 3) to allow for a formal review in the middle of a long project, or 4) to review exception plans.
Milestone - a key event. An event selected for its importance in the project. Note: milestones are commonly used in relation to progress. (A milestone is often chosen to represent the start of a new phase or the completion of a major deliverable. They are used to monitor progress at summary level. Milestones are activities of zero duration).
Milestone plan - a plan containing only milestones which highlight key points of the project.
Milestone schedule - a schedule that identifies the major milestones. See also master schedule.
Mission statement - brief summary, approximately one or two sentences, that sums up the background, purposes and benefits of the project.
Mitigation - working to reduce risk by lowering its chances of occurring or by reducing its effect if it occurs.
Mobilization - the bringing together of project personnel and securing equipment and facilities. carried out during project start-up phases.
Modern Project Management (MPM). A term used to distinguish the current broad range of project management (scope, cost, time, quality, risk, etc.) from narrower, traditional use that focused on cost and time.
Monitoring. The capture, analysis, and reporting of project performance, usually as compared to plan.
Monte carol simulation - A schedule risk assessment technique used to estimate the likely range of outcomes from a complex process by simulating the process under randomly selected conditions a large number of times.
MPM Modern Project Management
Multi-project - a project consisting of multiple sub-projects.
Multi-project analysis - multi-project analysis is used to analyze the impact and interaction of activities and resources whose progress affects the progress of a group of projects or for projects with shared resources or both. Multi-project analysis can also be used for composite reporting on projects having no dependencies or resources in common.
Multi-project management - managing multiple projects that are interconnected either logically or by shared resources.
Multi-project scheduling - use of the techniques of resource allocation to schedule more than one project concurrently.
Near-Critical Activity. An activity that has low total float.
Negative total float - time by which the duration of an activity or path has to be reduced in order to permit a limiting imposed date to be achieved.
Negotiated contract cost - the estimated cost negotiated in a cost-plus-fixed-fee contract or the negotiated contract target cost in either a fixed price-incentive contract or a cost-plus-incentive-fee contract. See also contract target cost.
Negotiation - the art of satisfying needs by reaching agreement or compromise with other parties.
Net present value - aggregate of future net cash flows discounted back to a common base date, usually the present.
Network - a pictorial presentation of project data in which the project logic is the main determinant of the placements of the activities in the drawing. Frequently called a flowchart, PERT chart, logic drawing, or logic diagram. See project network diagram.
Network Analysis. The process of identifying early and late start and finish dates for the uncompleted portions of project activities. See also Critical Path Method, Program Evaluation and Review Technique, and Graphical Evaluation and Review Technique.
Network interface - activity or event common to two or more network diagrams.
Network Logic - The collection of activity dependencies making up a project network diagram.
Network Path - Any continuous series of connected activities in a project network diagram.
Node. One of the defining points of a network; a junction point joined to some or all of the other dependency lines. See also arrow diagramming method and precedence diagramming method.
Nodes - points in a network at which arrows start and finish.
Non-recurring costs - expenditures against specific tasks that are expected to occur only once on a given project.
Non-Splittable activity - an activity that, once started, has to be completed to plan without interruption.
Note: resources should not be diverted from a non-splittable activity to another activity.
No earlier than - a restriction on an activity that indicates that it may not start or end earlier than a specified date.
No later than - a restriction on an activity that indicates that it may not start or end later than a specified date.
Objectives - predetermined results towards which effort is directed.
OBS Organization(al) Breakdown Structure
On-hold – Status describing a change from Active (see Active) to being held, generally due to other work demands or priorities.
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